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Small-scale projects

Thyroid diagnostic laboratory machine for a rural clinic funded by the German Embassy

Thyroid diagnostic laboratory machine for a rural clinic funded by the German Embassy, © Mabuhay

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General Information

The German Embassy itself undertakes so-called Small-Scale Projects ("Kleinstprojekte") in its administrative district which includes the Philippines, Palau, the Marshall Islands and Micronesia. The grants for these projects are financed from the budget of the Federal Foreign Ministry and are intended to directly improve the quality of life of poor families, especially in rural areas (remote islands, mountainous areas).

Possible projects range from infrastructure (e.g. roads, water/energy supply), income generation and food security (especially in agriculture) projects to public health and sanitary facilities as well as education and vocational training.

Examples of Small-Scale Projects:

  • Repair/construction of school building
  • Water supply system for household use and planting activities
  • Procurement and installation of fishing nets for fishing cooperative

Requirements for small-scale project grants include a sizeable number of beneficiaries, that it is possible to implement and complete the project within a period of a few months and a partnership contribution by the implementing organization.

Generally, project proposals should be submitted to the Embassy by the end of each year to be considered for funding the following year. The announcement for the successful applications is usually within the first quarter of the following year. Project conclusion and submission of the final report are due towards the end (15 November) of the same year the project was approved.

Only complete applications can be considered.

Project proposals are to be submitted to the following office:
Economic Cooperation Section
Embassy of the Federal Republic of Germany
25/F RCBC Plaza, Tower II
6819 Ayala Avenue cor. Sen. Gil Puyat Ave.
1200 Makati City

Solar powered central kitchen
The Embassy funded the solar electrification of a central kitchen in Sipalay, Negros Occidental. The kitchen serves as commissary kitchen for public schools which provide lunch for undernourished pupils © Communities First

Details of small-scale projects

Conditions

a. The proponent shall assume full legal and supervisory responsibilities for the effective implementation of the Project.

b. The proponent shall not significantly deviate from the plans and objectives of the submitted project proposal without the prior written consent of the German Embassy.

c. Generally projects have to be visited by Embassy staff or a trusted third party before they can be approved.

d. The amount shall be allocated for the project (subject to signing of respective agreement).

e. The grant shall be used exclusively for the aforementioned project in accordance with the project proposal, bud­get and implementation schedule.

f. The grant shall be released in cheque form in one or more tranches and issued in the name of the authorized representative of the proponent organization or in the name of the proponent organization.

g. Financial assistance shall only be used for project-related costs. Administrative expenses such as wages, salaries, fees, office expenses, travel, meals, accommodations and related expenses are not to be funded under the Small-Scale Projects Scheme.

h. Upon completion of the project, the proponent shall submit to the German Embassy a Terminal Report on the Project with photos including all original Official Receipts not later than 15 November 2018.

i. In case of significant delays in the implementation of the project, the proponent shall immediately inform the Embassy about the progress of the project.

j. A plaque or sign using the German cooperation logo should indicate that the project has been carried out with the support of the German government.

k. The German Embassy reserves the right to visit the project anytime before and after completion and ask for an inauguration ceremony to be attended by Embassy officials and members of the media.

l. Any misuse or diversion of the grant or any portion thereof shall entitle the German Embassy to revoke the grant and the amount released to the proponent shall be im­mediately repayable to the German Embassy plus legal interest from date of release of the grant until fully paid.


Time frame

Generally, project proposals should be submitted to the Embassy by the end of each year (31 December) to be considered for funding the following year. The announcement for the successful applications is usually within the first quarter of the following year. Project conclusion and submission of the final report are due towards the end (15 November) of the same year the project was implemented.

The following is a sample time frame for the course of a typical small-scale project. Please note that there may be variations from case to case. Project implementation period cannot exceed six months.

  • 31 December: Deadline for submission of projects to be considered for funding the following year
  • First half of the year: Decision on approval and rejection of projects, Agreement signing, release of first tranche of project grant
  • Interim report by project proponent, and upon positive evaluation release of second tranche of project grant
  • Completion of project
  • 15 November: Submission of final report and original receipts to the German Embassy

Please note:
Only complete applications can be considered.
Although this information has been prepared with utmost care, no responsibility for inaccuracies contained herein can be accepted. The information is subject to change without prior notice.

You may contact the Embassy directly to request for the application form and finance plan in Microsoft Office Format.

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